Streamlining Cloud Migration Through Comprehensive Asset Discovery

Industry

Government

Category:

Cloud Services

Date:

20 March, 2025
When a major federal agency sought to modernize its IT infrastructure and migrate to the public cloud, they encountered significant challenges related to asset discovery and valuation. Clutch Solutions, a Native American and Minority Business Enterprise specialized value-added reseller, implemented a strategic approach that facilitated a successful cloud migration while delivering substantial cost savings and improving operational efficiency.
42% in Total Cost Savings
87% Faster Provisioning Times
38% Reduction in Licensing Costs

Client Profile

The client is a federal government agency with over 5,000 employees and an annual IT budget of $150 million. They were operating with legacy on-premises data centers, which made their IT environment complex and resulted in limited visibility into assets and dependencies. The agency needed a solution that would allow them to overcome these obstacles and migrate seamlessly to the cloud.

The Challenge

The federal agency faced multiple challenges during their journey to modernize their IT infrastructure. They struggled with an incomplete inventory of IT assets spread across multiple locations, which created unknown dependencies between applications and systems. FedRAMP compliance requirements added another layer of complexity, as did the risk of potential service disruptions during migration. The limited visibility into current infrastructure costs further complicated their efforts to streamline operations.

Solution Implementation

Clutch Solutions approached the challenge with a well-defined, multi-phase strategy designed to address each of the agency’s pain points.

The first phase focused on discovery and assessment. Clutch Solutions deployed automated asset discovery tools across the agency’s network to create a complete inventory of IT assets. They mapped application dependencies and data flows, conducted a comprehensive security assessment, and generated a detailed inventory of hardware and software assets.

In the second phase, planning and strategy, Clutch Solutions developed a FedRAMP-compliant migration roadmap that ensured all necessary compliance standards were met. They identified opportunities for consolidation, created a comprehensive total cost of ownership (TCO) analysis, and designed the future-state architecture to optimize performance and cost-efficiency.

The third and final phase was the migration execution. Clutch Solutions implemented automated migration tools, established secure cloud landing zones, and conducted a phased migration of applications to minimize service disruption. Throughout this process, they performed continuous compliance monitoring to ensure a smooth transition.

Technology Stack

The solution utilized a FedRAMP-authorized public cloud platform, Clutch Solutions’ proprietary asset discovery platform, and FedRAMP-compliant security tools. The migration was executed using an enterprise-grade cloud migration suite, ensuring the agency’s transition to the cloud was both secure and efficient.

Key Performance Indicators

The project delivered impressive results across multiple key performance areas. Infrastructure costs were significantly reduced, with a 42% reduction in total costs, a 65% decrease in the data center footprint, and a 38% reduction in licensing costs. Operational efficiency was greatly improved, as evidenced by 99.99% uptime during the migration, 87% faster provisioning times, and a 73% reduction in incident resolution times.

Security and compliance were also key achievements, with the agency attaining 100% FedRAMP compliance, reducing security vulnerabilities by 92%, and experiencing zero security incidents during the migration. Asset management saw major improvements, with 98% accuracy in the asset inventory, 85% improvement in asset utilization, and 95% coverage in application dependency mapping.

Business Impact

The impact of the project was far-reaching. The agency realized $12.5 million in annual infrastructure cost savings and achieved a 45% decrease in operational overhead. These savings allowed the agency to achieve a return on investment (ROI) within just 14 months.

Operational improvements included a 94% reduction in system downtime, a 78% increase in resource utilization, and enhanced disaster recovery capabilities. In terms of security, the agency achieved FedRAMP High compliance, implemented continuous security monitoring, and enhanced data protection measures, giving them a more robust security posture.

“Clutch Solutions turned our cloud migration from a daunting challenge into a strategic success. Their expertise in asset discovery and FedRAMP compliance was instrumental. Not only have we modernized our infrastructure, but we’ve also achieved significant cost savings and greatly enhanced our security posture"
Chief Information Officer
Federal Agency

Future Roadmap

This project underscored several key lessons. First, a comprehensive asset discovery process is essential for any successful cloud migration, as it provides the necessary foundation for effective planning and execution. Second, addressing FedRAMP compliance from the very beginning ensures a streamlined migration process that meets all regulatory standards. Lastly, leveraging automated tools plays a critical role in mitigating migration risks, while consistent communication with stakeholders is vital to maintaining alignment and ensuring overall project success.

Building on the success of the migration, the agency plans to implement AI-driven optimization, enhance automation capabilities, introduce advanced security features, and continue optimizing costs.

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